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Renewal of Certification
-Application under JIS Q 15001: 2006-

Contents of this page:
1. Target Business Enterprises
2. Period
3. Fees
4. Submission
5. Application Documents

Compliance with JIS Q 15001:2006 on Personal Information Protection Management Systems (PMS) is a precondition to Renewal Application.

PrivacyMark Office will check compliance with JIS Q 15001: 2006, and if it were not complied, Renewal Application Documents would be returned at the Applicant's expense.

The Renewal procedures for private enterprises approaching the end of their PrivacyMark effective period are as follows. They should follow below Renewal procedures promptly.

1. Target Business Enterprises

Private Enterprises nearing the end of their effective period (two years from the start date of their PrivacyMark use.

2. Period

Renewal Applications must be file to JIPDEC or your Assessment Body no earlier than eight months before the end of effective period and no later than four months prior to the end of the period.

Ex
Effective period: January 1, 2011-December 31, 2012.
Renewal Application period: May 1, 2012-August 31, 2012.

However, during transition periods (see JIS Q 15001: 2006 Transition Action Plan(coming soon)) Renewal Application can be file regardless of the Renewal Application period. Applicants who renew the certification under this provision would receive an additional two years of effective period.

->Measures related to Transition to JIS Q 15001:2006(coming soon) (2nd March 2007)

3. Fees

See the section on Fees for a breakdown of Fees.

4. Submission

File Renewal Application to your Assessment Body or Certification Body (JIPDEC).

5. Application Documents

The following Documents are required for Renewal Application.

Set of Documents for Renewal Application(ONLY JAPANESE)(word:186KB)

List of Documents Required for Renewal Applications
Required Documents Form
Checklist for Renewal Application (to be submitted as paper documents) 2006-0
PrivacyMark Renewal Application (affix seal of representative) 2006-1 (renewal)
Company Overview 2006-2
Overview of Managing Personal Information 2006-3
Address/Description of Applicants 2006-4
Description of Personal Information Protection Management System 2006-5
List of Documents for the Personal Information Management System based on JIS Q 15001:2006 2006-6
List of JIS Q 15001:2006 2006-7
Training Program Implementation Records (for all employees) 2006-8
Audit Records (for all departments/locations) 2006-9
Record of Reviews Conducted by Representatives 2006-10
Registration copy (or excerpted version) or other official documents that he existence of the applicant (must be dated with in three months prior to the Renewal Application date; photo-copies not acceptable))  
Articles of Incorporation/Endowment Acts, etc., and Relevant Rules  
Brochures (if available)  
Set of Documents on the Personal Information Protection Management System (PMS) (All documents in Form 2006-6)  
All forms noted in the Form 2006-7  
Status of Compliance with JIS Q 15001?2006  
Notes
  • In Renewal Application, Applicants being partly certified (i.e. Divisional PrivacyMark Certification) must comply with JIS Q 15001:2006 as a whole.
  • File Application Forms electronically whenever possible (e.g., FD, MO, CD-R, etc.)
    Erase the section entitled "Instructions for Filling in the Form" when submitting.
  • Use PDF, MS WORD, or MS EXCEL to submit the documents. Do not submit Documents by e-mail.
  • If you need to change anything in the Documents after you have submitted them, please submit them based on " Changing in Reporting Matters".
  • If you are submitting to a Assessment Body, follow any instructions regarding the Documents stipulated by that Bodies.
Application